The traditional image of the event professional is that of a person constantly on the phone, drinking coffee, running around fixing problems and making sure everything goes according to plan. Working this way, day in and day out, can take a toll on your mind and body.

While the industry seems concentrated on giving you more things to do, nobody seems to care about the body that keeps everything going. Events can be very hectic and often times during these busy days, your own basic needs get put on the back burner. The rollercoaster of stress an event professional has to navigate is incredible. In 2016, CareerCast rated it the 5th most stressful job of the year (right behind police officers!)

Finding the time to stay fit and make healthy choices can be tough during active events. Preparation is the key, just like you plan your event you need to plan your wellness for the day. Most planners have spent multiple events running on sheer will and extra espresso, but with a little bit of planning you can incorporate more hours of sleep and increase your professional happiness.

By utilizing the tips below you will be making your physical health and overall wellness a top priority. This will help you to stay focused and in tiptop shape for your next event!


Running around, scheduling client meetings, sitting at a desk, presenting at forums and attending presentations can all lead to poor posture. The long periods of sitting and standing increase the risk of pain, fatigue and a range of health problems. Whatever your choice may be when it comes to fitness, the best course of action is to be consistent.

❖ Sitting – Pay more attention to the way you sit. Avoid slouching, soft/squashy chairs, ensure your spine is in neutral position, and have your back against the support of your chair. Make sure your chair is at the right height to allow your thighs to be at the right angle to your body.

❖ Stretches – When standing for an entire day, try and sit when you can. If not, ensure you take time to do a few lunges and squats (maybe when you are in the bathroom so you don’t have the entire events crew checking you out!)

❖ Start The Day Early – Beginning early in the day may be challenging at first, but is the best way to maintain consistency. You won’t be left at the end of the day trying to squeeze in a session.

❖ Training – Create a routine that doesn’t need a gym, but consists of body weight workouts such as squats, burpees, push-ups and pull-ups. Resistance bands are another great way to pack light and make a big impact.

❖ Fitness Trackers – Planners spend a large portion of the day buzzing around the office, venue or all around town. Trackers can be an excellent way to keep an eye on your movement, count your steps and track your calories burned. There are many options for fitness trackers, ranging from cell phone apps, pedometers to advanced wearable technology.

Don’t Forget to Eat!

You can get so enthralled with the success and management of the corporate outing, you forget the bare essentials, such as feeding yourself. Try setting an alarm on your watch or computer to ensure that everyone working has time to eat a solid meal. Here’s a menu example from blogger and nutritionist Dani Stevens.

Menu Options

❖ Breakfast – Opt for a fresh fruit salad, a smoothie, muesli cereal or oatmeal. Avoid the high fats: greasy bacon or fried hash browns.

❖ Morning snack – Pack a handful of almonds, string cheese or a piece of your favorite fruit. Stay clear of those pastry/sugar platters. Bring a small cooler to stock up your snacks.

❖ Lunch – Choose the salads or high protein meat platters Stick to the fresh sandwich and vegetable spreads.

❖ Afternoon snack – Opt for cut veggies or plain yogurt with trail mix.

❖ Dinner – Steamed fish or grilled chicken with a mixed, colorful salad.

Stay Hydrated

Event professionals not only put off eating, but on occasion they forget to drink enough water and stay hydrated. Avoid dehydration by carrying a refillable water bottle on you during the event. Make it a point to fill up regularly throughout the day to be sure you are staying hydrated.

Quality Sleep

Getting enough sleep can be a large challenge when you have so much on your to-do list. Setting aside quality time to sleep prior to, during and after your event is crucial to your health. According to the National Institutes of Health, accumulated lack of sleep can lead to memory loss, weight gain, irritability, poor driving skills and a weakened immune system. White noise machines, darkened rooms, thermostats below 73 degrees all contribute to a higher quality R.E.M and overall sleep.

Manage Stress

No one enjoys working with a stressed out manager. A major part of maintaining your health is maintaining your level of anxiety and angst. This may not always be easy, but you should take a few moments each day to meditate, refresh and evaluate your day and tasks ahead. By doing this you will feel less stressed and able to tackle any challenges that may arise. Some apps to get you on your ‘om’ way: Headspace ( free or $7.99 a mo/ iphone & Android) -or- Calm ( free/ iPhone & Android.)